Headshot Booth FAQs

What does your headshot Booth Look like?

Our headshot set is very flexible - we build around a single light stand and a backdrop, but all of the pieces can be moved and position to optimize for the space we’re allocated.

What is your footprint?

As mentioned previously, the footprint is flexible; an ideal footprint is 10x20, and we generally request a minimum of 10x10 space, but we’ve been known to get smaller, and we can also fill a larger space!

10x10 Footprint

10x20 Footprint

What do we (the client) need to provide?

We bring pretty much all of the staff and all of the equipment needed to activate an amazing headshot experience; all we need you to provide is:

Access to 110V / 20A power
Access to a WiFi network
Two highboy tables

How many team members do you send?

Each team is composed of three team members; many of our team members will alternate roles, but there are three roles in total:

Photographer | The photographer is focused on optimizing the quality of the images during the shoot
Digital Tech | The digital tech keeps the headshot process moving by renaming files with each guests’ name, then quickly cropping, editing and processing the images as they’re taken so they’re properly submitted to our cloud sharing tool
Stylist | The stylist greets each guest and helps them through the process, including posing, adjusting hair/jewelry, and helping the guests feel at ease; finally, the stylist helps each guest send themselves their images after completing their shoot.

NOTE: Our team works together to ensure the quality of the images, the process, and the overall experience. They are each an essential part of delivering a premium experience, and none of the roles can be removed to reduce the cost of our service.

The good news is that we work very quickly, which means that the line moves quickly as well. When that’s paired with our fun staff and awesome music, it means that the people in line are having a good time, moving through the process quickly, and the folks in line almost never complain about wait times, even when there are dozens of people in front of them.

The other thing to keep in mind is that the line is a key part of what draws attention to the activation - when other attendees walk by the set and see the buzz of people lined up having a good time, it piques their curiosity and they often decide to join the line to get in on the action, so it’s important to see the line as an essential part of what makes your booth the most popular spot in the room!

That said, we understand that some clients prefer to reduce/eliminate lines to better manage space, reduce traffic flow, or allow for scheduling appointments. When it comes to queue management, there are several options:

What about lines?

Our headshot experience is very popular and, while we are quite possibly the fastest, highest quality headshot booth in the world, the mathematics of large groups means that there will almost always be a huge demand for our service, resulting in long lines.

First Come, First Serve Line (Strongly Recommended)
Embracing lines ensures that your headshot booth will be popular, as the traffic generates attention and makes your booth a center of activity on the floor. This also allows our team to photograph the maximum number of attendees (~30 guest/hour), since we have nonstop traffic through the booth, without any downtime.
Wait List (Additional cost of $800/day)
The wait list is similar to the ‘take a number’ system at your local deli - guests sign into our kiosk and get added to a wait list which is displayed on our monitors. The guest is notified by text message when their turn is approaching and they can return to the booth without having to wait in line. This option does have additional costs associated due to some additional software costs and additional staff needs to handle the additional overhead of messaging guests and managing the queue. With this option, we can typically photograph 20-24 guests per hour, as long as guests return to the booth promptly.
Appointments
The appointment option allows guests to schedule appointments for a specific day/time, which is often most convenient for people’s schedules; however, it is also the slowest option as we need to maintain fixed time windows which often results in more downtime. Guests can sign up for appointments before and during the show. With this option, we typically have enough appointment windows to photograph 18-20 guests per hour.

Maximum guests per hour

Please note that we do not offer the option to combine drop-in lines with any other wait option, as this does not work well, and inevitably results in unhappy guests and a negative experience. Choose the wait option that makes the most sense for your event, and we’ll do our best to move guests through as quickly as possible.

What is the guest experience like?

Sign up

While in line, each guest signs up via a custom branded sign-up form. We always collect each guests’ name and email, but can also capture any demographics you’d like to collect.
Shoot

When it’s their turn, our stylist brings each guest in for their portrait session; the shoot takes 1-2 minutes and the guests can see their images as they’re taken. Each guest usually receives 6-12 portraits.
Send

Once complete, the stylist leads the guest to our kiosk where they select and send all of their images to themselves, and immediately receive a private link where they can download their high-res images.

What are your Branding opportunties?

Data Capture Form

The custom branded data capture form can be fully customized to collect the data you care about. This form can include text entry, multiple choice, and can even include branching so that we collect different information based on people’s answers to an earlier question.

Sharing Kiosk

Our touch-screen sharing kiosk includes your branding as both a branded header, as well as a background image that appears beneath the gallery and each time the kiosl refreshes.

Archive Gallery Header

After each event, you’ll receive a branded digital archive gallery with all of the images we captured at your event; each file includes the names of the guests so it’s easy to find anyone’s image.

Email contents

When guests receive their images, they’ll receive a fully branded email; in addition to a branded header image, you can also customize the subject line and email body.

Our default email includes a branded header and copy; however, you can also provide rich-HTML email and we’d be happy to incorporate it.

Default Branded Email

Sample of a rich-html email

Marketing Slides/Videos

Our 27” monitors run a slideshow of all the images we’ve taken throughout the day which is interspersed (after every four images) with any number of branded marketing images and/or videos.

We provide a selection of images with your branding; however, you’re welcome to provide images (or videos) of your own.

Monitors can be mounted horizontally or vertically, and providing a larger monitor onsite can be a great way to expand the visibility of your set!

Optional Add-ons

All of the above branding opportunities are included standard with every package; however, there are some additional add-ons available for an additional fee.